Our Policies

• Policies and Regulations

  

  Capsitech Institute of Technology, as a part of Capsitech IT Services Private Limited operates in accordance with the policies and procedures set by the management at Capsitech. Our policies are designed to ensure academic integrity, ensure fair evaluation, and promote students’ welfare.

  Capsitech Institute of Technology has a number of policies and procedures to guide and govern its operation.

  The following policies are applicable to all the students who are registered with Capsitech Institute of Technology and every student shall be individually responsible to ensure that all the rules set in the document(s) are followed.

  Academics

  • Attendance:
    1. Ensuring regular attendance and participating in the theoretical and practical sessions are mandatory for all students. Non-participation in the classes may lead to appropriate action(s).
    2. It is important for the students to inform their academic head about any planned leaves. Only when permitted, leaves can be planned.
    3. Excessive absences may impact a student’s grade and eligibility to take further examinations.
  • Academic Integrity:
    1. Any form of academic dishonesty is strictly prohibited. Students are expected to uphold highest standards of integrity towards the academic work
    2. Plagiarism, chatting, or copying someone’s work are strictly prohibited.
    3. Academic misconduct may include disciplinary actions, academic penalties, or even dismissal of the candidate from the institute.
  • Grading:
    1. Grades secured by the candidates shall be dependent on their performance in theoretical and practical assessments. The institute employs advanced grading and evaluation systems that help candidates master the skills. However, individual performance has to be ensured by the students.
    2. Grade Appeals can only be approved if the instructors feel the need of it. Appeal can be made to the instructor and academic head by the students or their parents.

  Admissions

  • Admissions Criteria:
    1. Prospective students must have completed their higher secondary education or equivalent, with a high school diploma from a recognized institution.
    2. Applicants should be familiar with the English language and should be able to communicate in English.
  • Application Process:
    1. Applicants need to fill in their admissions enquiry form and produce the relevant documents, as required by the admissions team.
    2. Candidates may be required to provide additional documents if the university or the institute demands the same.
    3. Documents require typically include pass certificate, academic transcripts, CV, School leaving certificate, National identity card. However, additional documents may be required to complete the admission process.
  • Selection:
    1. Applications are reviewed holistically considering the academic performance and program-specific requirements.
    2. Final decision of a student's selection is taken by the management and the university.
    3. The institute holds the right to decline an application if it feels that the candidate does not meet the required selection criteria.
  • Acceptance and Enrollment:
    1. Applicants will be notified about their admission decision within a reasonable timeframe after the application deadline.
    2. Accepted students will receive the confirmation from Capsitech Institute of Technology along with their accesses required for studies.
    3. Accepted students are required to confirm their seats within the suggested deadline along with their enrollment deposit.

  Financial Policy

  • Fees Policy:
    1. The fees charged at Capsitech Institute of Technology confirms your registration with the Capsitech Group. The fees charged is for the practical training throughout the course. This however, does not include the exam fees or any other fees charged by the university except the tuition fees which is paid to the university by Capsitech IT Services Private Limited.
    2. The fees have to be paid in a one-time payment arrangement. For any assistance in regards to fees, you can reach out to the academic head.
    3. The fees paid includes the theoretical & practical training provided at Capsitech’s premises. It does not include students’ conveyance, accommodation, food, travel, or technical tools required for training purposes.
    4. Candidates are required to have their own laptops or any other technical tools required for their training purposes.
  • Scholarship:
    1. Capsitech does not represent the university and hence, it cannot confirm the scholarships offered by the university.
    2. If there are any requests or concerns in regards to the scholarships, the same can be discussed with the academic head.
  • Miscellaneous Expenses:
    1. Capsitech is not responsible for any miscellaneous expense incurred by the students throughout their academics.
  • Any additional charges incurred due to student’s negligence, violation of university’s policies, breaking the code of conduct, cheating during examination, and exam reattempt shall be paid by the student. The institute shall bear no liability in these cases.

  Students Conduct

  • General Expectations:
    1. Students are expected to uphold the highest standards of academic integrity throughout their academics and association with Capsitech.
    2. Students are encouraged to collaborate with others in their academic pursuits.
    3. Students are expected to abide by the rules and regulations of the institute and follow the disciplinary instructions.
    4. Students are expected to uphold the brand name of Capsitech and display ethical and professional conduct in public spaces.
    5. Students are expected to actively engage in classroom discussions and academic activities to enhance their exposure to the corporate world.
    6. It is strongly advised that students must treat their faculty professors, instructors, and other colleagues with respect and courtesy at all times.
    7. Capsitech is committed to promoting diversity and hence, students are expected to respect and appreciate individuals from diverse backgrounds, cultures, and perspectives.
    8. Students are expected to be responsible in maintaining the cleanliness and proper use of the premises, facilities, and equipment.
  • Prohibited Behaviors:
    1. At Capsitech Institute of Technology; discrimination, harassment, and any form of prejudiced behavior based on race, gender, religion, sexual orientation, nationality, or any other characteristics are strictly prohibited.
    2. Engaging in physical violence, threats, or intimidation towards others in the institute premises or during the university-related activities is strictly prohibited.
    3. Any form of bullying, including cyberbullying, is strictly prohibited; this includes actions intended to harm, intimidate, or humiliate others.
    4. Use of mobile phones during the class and in the classroom is strictly prohibited. Mobile phones must be submitted to the trainer before the class begins.
    5. Any activity or act that may disrupt the university classes, events, or other activities is prohibited and such actions may lead to immediate action.
    6. Unauthorized access or use of institute facilities with malicious intent is strictly prohibited.
    7. Possession, consumption, or distribution of alcohol or any other form of illegal substance on the institute is strictly prohibited.
    8. Intentional damage to institute property, facilities, or equipment is prohibited.
  • Disciplinary Process:
    1. The disciplinary process will adhere to the principles of fairness and impartiality.
    2. Confidentiality shall be maintained to the fullest extent possible during the disciplinary process and the relevant information shall be shared with individuals involved with the investigation and resolution.
    3. Following the disciplinary process, if required, disciplinary action will be determined and appropriate actions may be taken.
  • Sanctions:
    1. The principles of sanctions include proportional response, educational approach, fairness, and due process.
    2. The sanctions for the students may include Verbal and Written warnings, Probation, Separation, and may extend to Expulsion as well.
  • Confidentiality:
    1. The institute takes appropriate measures to safeguard the confidential information however, the students are also responsible for protecting the confidential information that is concerned with them, their fellow students, and the institute members or internal policies.
  • Support and Resources:
    1. Students shall be assigned an academic head who shall guide them throughout the training process (both theoretical and practical).
    2. Tutors shall be available to help students practically implement their learnings.
    3. Facilities shall be provided to students allowing them to continue their studies smoothly.
    4. Our support team shall comprehensively help you throughout your studies. Any assistance required can be communicated through the academic head.

  Technology and IT Policy

  • Acceptable Use of Resources:
    1. Students are encouraged to use the IT resources primarily for educational and academic purposes only which may include research, and coursework.
    2. Students should not access any equipment, device, or system without authorization.
    3. Students are advised to follow the instructions of their trainers whilst accessing any technical equipment.
  • Compliance with Institute Policies:
    1. The use of IT resources must comply with all the applicable laws, regulations, and institute’s policies including the copyright, intellectual property, and data privacy policies.
  • Responsible Data Handling:
    1. Students must protect and handle any form of sensitive data carefully and maintain its confidentiality.
    2. Data related with the institute, ongoing projects, or any other individual should not be compromised or leaked to anyone.
  • Prohibited Activities:
    1. Accessing the network for personal use is prohibited.
    2. Activities such as spreading malware, hacking, unauthorized access to systems, or any form of cyberbullying are prohibited.
  • Use of Personal Devices:
    1. Students are advised to carry their own laptops for their practical training; the institute shall not provide laptops or desktops to students.
    2. Students using personal devices to access the institute IT network should ensure that their devices are up-to-date with security software and operating systems.

  Research Policy

  • Ethical Conduct and Integrity:
    1. Students engaging in research must adhere to the institution’s ethical guidelines and regulatory requirements.
    2. The institution provides training, guidance, and oversight to ensure compliance with relevant regulations, ethical guidelines, and institutional policies.
    3. The research work must be done individually or in teams, as suggested by the mentors but it should not be copied or plagiarized.
  • Evaluation and Continuous Improvement:
    1. Capsitech Institute of Technology employs metrics and evaluation criteria to assess the quality, impact, and productivity of research activities.
    2. Periodic reviews and assessments are conducted to identify strengths, weaknesses, and opportunities for improvement in research performance and policy implementation.
  • Support:
    1. Capsitech Institute of Technology offers comprehensive support services to facilitate research activities, including grant proposal development, project management, and research administration.
    2. Training programs, workshops, and seminars are provided to enhance researchers' skills, knowledge, and competitiveness in securing funding and conducting high-quality research.

  Stipend Policy

  • Eligibility:
    1. Students registered with Capsitech Institute of Technology are eligible to receive the stipends after the successful completion and result declaration of their scheduled exams in 1st year.
    2. The institute reserves the right to withhold or cancel the payment of stipends for the upcoming academic year in the event of any unpaid dues or pending fee payments. Please note that if the required fees are not cleared, the stipend will stand cancelled and shall not be reconsidered, or released at a later date. Students are advised to ensure full and timely fee payment to retain eligibility for stipend benefits.
    3. Students will be evaluated on the basis of their performance, punctuality, marks secured in university exams, and assignments completed. The overall assessments would make a candidate eligible for the stipends.
    4. Candidates who couldn’t complete all the exams or could not clear the internal assessments would not be eligible for the stipend until the exams are cleared.
  • Stipend Amounts:
    1. Stipend amounts vary based on the nature, duration, and level of involvement in the activity.
    2. Stipend amounts will also be dependent on the candidate’s individual performance, punctuality, sincerity through the training, and behavior.

  The management at Capsitech Institute of Technology reserves the right to take the final decision on a candidate’s eligibility for the stipend and its associated amount.

  Placement Policy

  • Student who successfully complete their graduation and practical training with Capsitech will be offered a placement opportunity at Capsitech IT Services.
  • On completion of the course, candidates can also associate with any other organization.

    Eligibility for Placement Guarantee:

    Students registered with Capsitech Institute of Technology (CIT) are eligible for a guaranteed placement at Capsitech IT Services, subject to meeting the defined eligibility criteria and performance standards as followed:

    1. To qualify, students must fulfill all academic requirements, including regular class/session attendance and satisfactory performance in coursework and exams.
    2. Completion of all required internships with satisfactory performance is mandatory for eligibility.
    3. Adherence to the institute’s code of conduct, professional ethics, and regulations is required.
    4. Students with any history of disciplinary action or violations of institute policies will be disqualified from the placement guarantee.

    Performance Expectations:

    1. Students must maintain a minimum academic performance standard as per CIT’s grading policy.
    2. Successful completion of all assigned projects, examinations, and assessments is required.
    3. Professional behavior and a strong work ethic during training and internships must be demonstrated.

    Attendance and Participation:

    1. Attendance in all academic and training sessions as per the institute’s schedule is mandatory.
    2. Active participation in seminars, workshops, and skill enhancement programs is required.
    3. Completion of internships and practical assignments as per the curriculum is compulsory.

    Terms & Conditions:

    1. The placement guarantee is valid exclusively for students who successfully complete the entire course at Capsitech Institute of Technology (CIT).
    2. Failure to meet any of the eligibility criteria may result in the revocation of the placement guarantee at the discretion of the institute.
    3. The placement offer will be extended only once, and students must comply with the joining formalities of Capsitech IT Services.
    4. Students must sign a commitment agreement before the final year of study, confirming their acceptance of these conditions.

    Non-Compliance:

    1. Failure to adhere to any of the policy conditions may result in disqualification from the placement guarantee.
    2. Additional assessments or remedial training may be required as decided by the institute.
    3. Further actions, if necessary, will be taken by CIT management. Any further action as deemed appropriate by CIT management.

  Capsitech Institute of Technology is committed to providing quality education and career opportunities to its students.

  This policy ensures that students who diligently fulfill their academic and professional responsibilities are rewarded with a secure job opportunity at Capsitech IT Services.

  Grievance

  • Students can report any form to their academic head and appropriate measures shall be taken to sort the issue.
  • Students can also report to the management at Capsitech for any grievance.

  At Capsitech, we prioritize the well-being and success of our students. Our resources and policies are designed to encourage students to excel in the tech world through comprehensive training.

  The aforementioned Policy and Regulations, along with other policies at Capsitech, will govern the association of the student with the institute.

• Terms of Admission at Capsitech Institute of Technology

  

  General Definitions

  • Capsitech Institute of Technology is referred as “institution”;
  • Parul University is referred as “university”;
  • Capsitech IT Services Limited is referred as “company”;

  Application of the Terms

  • If you are willing to accept the letter of offer to study at Capsitech Institute of Technology, you agree with the clauses and points mentioned in this Terms of Admission and it will define your relationship with the institution.
  • These terms are applicable to all the candidates who will be studying at CIT (Capsitech Institute of Technology)
  • The terms can be updated by the admission/ management committee at any point of time and the revised Terms shall be applicable to you until the completion of your course.

  Membership with the University/ Institute

  • As a student at CIT, you will have separate but interdependent relationship with your institute and university. You will be a member of your institution until the completion of your course.
  • Admission to your institution and your university are both managed by your institution. You are not allowed to change your institution or mode of study after entering into agreement with CIT. You will be unable to pursue your degree if your relationship is terminated for any reason including the breaches of the policies and actions taken for it.
  • You are expected to agree to the rules, regulations, and all the policies of the institution. The rules can be updated at any time and such policy-related updates shall be shared in the forms of notifications. The rules shall be applicable to you and would guide your continued association with the institution
  • Attending the practical sessions/ seminars/ group activities and practical work is an essential part of your ongoing studies. You are expected to pursue your studies diligently as advised by your tutors and Director(s) of studies.

  Association with Capsitech IT Services Private Limited

  Capsitech Institute of Technology is powered and managed by Capsitech IT Services Private Limited. As a member of our institution, you are expected to follow the points mentioned below.

  • Your degree program is developed in a way that incorporates regular practical work along with the part-time studies. Both the aspects are crucial and mandatory to avail the degree and certifications from our institution. There cannot be any appeals or modification in this rule.
  • You may be trained by the engineers practicing in the industry and hence, they shall be acting as your tutors.
  • You will be working at Capsitech IT Services as your practical internship and this shall be counted as a part of your program. Your attendance during the theoretical/ practical sessions along with the time spent at work will be counted as your activity which would impact your overall scores.
  • You may get a chance to be employed at Capsitech IT Services as a full-time developer after your course. However, the management at Capsitech reserves the right to take appropriate decisions on these matters.

  Fees

  Your institution will be responsible for overall supervision of your course including libraries, classroom and machine rooms and the local welfare assistance to the students. Your institution shall also provide the teaching, non-teaching, and support staff to ensure an appropriate study-friendly environment including the arrangements of practical sessions, seminars, assignments, and industry-oriented lectures. Your university shall be responsible towards organizing the sessions, conducting the lectures, conducting the examinations, and awarding the degrees.

  The fees once paid to the institute is non-refundable. The candidates will not have any right to claim refund of the fees or any other charges.

  Your offer letter will outline the basis of fees calculation and modes of payment. Failure to comply by the rules set by the university and the institution to pay the fees would lead to termination of membership.

  The management of the institution and the university reserves the right to amend the rules in regards to the fees’ structure and payment processes.

  Additional Expenses

  In addition to the fees outlines, you may need to incur additional expenses for field trips, industrial orientations, excursions, placements, etc.

  You are expected to have appropriate financial support to carry out the course and meet your liabilities. Neither the university nor the college holds any responsibility for any of your personal or educational debt.

  Intellectual Property Rights

  Ownership of the intellectual property rights (broadly defined, whether registrable patents or not) in materials devised, made, or created by you normally rests with the company (Capsitech IT Services Private Limited). However, based on the educational requirements, you will have the freedom and access to represent your work and the company.

  Data Protection

  As a member of the university and the institution, you give your consent that your personal data can be used and processed for related activities. The university and the institution may use such information for various purposes.

  While studying at CIT, it is important for you to maintain the confidentiality of others and ensure that you do not participate, engage, or encourage others in sharing of any sensitive data related to any individual, company, institution, or university.

  Communication Policy

  To promote inclusivity and maintain professional standards, all communication—both verbal and written—within the company premises or during official interactions must be conducted in English. Students are strictly advised not to communicate in their regional languages during professional engagements, meetings, or training sessions. This ensures effective collaboration, mutual understanding, and a respectful work environment for everyone.

  Misconduct (including physical misconduct, sexual misconduct, and abusive behaviour)

  At Capsitech Institute of Technology, we are committed to providing safe and progressive environment to our students.

  Misconduct includes any behavior that violates the university's standards of conduct or disrupts the academic or social environment of the university. This includes but is not limited to academic dishonesty, harassment, discrimination, hazing, vandalism, and substance abuse.

  • Consequences for misconduct: Consequences for misconduct may include disciplinary probation, suspension, expulsion, or other appropriate measures deemed necessary by the conduct office. The severity of the consequences will depend on the nature and severity of the misconduct.
  • Reporting and investigation procedures: Any student, faculty, or staff member may report an incident of misconduct to the conduct office. The conduct office will investigate the allegations and provide the accused student with an opportunity to respond to the allegations. The investigation will be conducted in a fair and impartial manner.
  • Rights of the accused: The accused student has the right to a hearing before a conduct board. The student may have an advisor present at the hearing, but the advisor may not speak on the student's behalf. The accused student also has the right to appeal the decision of the conduct board.
  • Prevention and education: The university will provide education and prevention programs to promote ethical behavior and prevent misconduct. This may include workshops, training sessions, and awareness campaigns.
  • Confidentiality: The University will protect the confidentiality of all parties involved in the reporting and investigation of misconduct allegations to the extent possible. However, confidentiality cannot be guaranteed if it interferes with the investigation or if required by law.
  • Scope and application: This policy applies to all students enrolled at the university, regardless of location or program. The policy is subject to change at any time and without notice.
    Overall, the university is committed to maintaining a safe and respectful learning environment and expects all students to adhere to the standards of conduct outlined in this policy.

  Disability and its Limitations

  If you are facing a certain disability and need a special grant, you can make an official request to the management head

  Placement Opportunities

  The institution is committed to providing 100% placement to all its students. The placement opportunity shall only be available to students who have completed their entire course along with the practical professional practice.

• Social-Media Policy

  

  Capsitech Institute of Technology, as a part of Capsitech IT Services Private Limited, operates in accordance with the policies and procedures set by the management at Capsitech. Our policies are designed to ensure professionalism, maintain a respectful online presence, and uphold the reputation of the institute.

  Capsitech Institute of Technology has established a Social-Media Policy to guide and govern the responsible use of digital platforms. This policy applies to all students, staff, mentors, coordinators, and individuals associated with the institute. Each individual is responsible for ensuring compliance with the guidelines outlined in this document. Any violation of this policy may result in disciplinary action, including suspension or termination.

  General guidelines

  • All individuals associated with Capsitech Institute of Technology must conduct themselves professionally, responsibly, and respectfully while using social media platforms.
  • Confidential or sensitive information related to the institute must not be disclosed online.
  • Misuse of social media that negatively impacts the reputation of the institute will not be tolerated.
  • Engaging in or promoting hate speech, harassment, discrimination, or any form of cyberbullying is strictly prohibited.

  Official communication

  • Only designated personnel are authorized to post on behalf of Capsitech on official social media channels.
  • Students and staff must not create or manage unofficial pages or groups using the institute’s name or logo without prior written approval.
  • Any inquiries or concerns regarding official social media communications should be directed to the designated social media manager.

  Personal social media use

  • Employees and students must ensure that their personal opinions do not appear to represent Capsitech.
  • Avoid sharing content that criticizes, defames, or discredits the institute, its students, faculty, or policies.
  • Refrain from engaging in public disputes or controversial discussions related to Capsitech.

  Student conduct

  • Students must not use social media to harass, threaten, or defame other students, faculty, or the institute.
  • Sharing misleading or false information about Capsitech is strictly prohibited.
  • Any form of cyber misconduct, including impersonation of faculty or fellow students, will result in strict action.

  Staff, mentors & coordinators conduct

  • Staff and mentors must maintain professionalism and integrity in online interactions with students.
  • Private communication with students on social media regarding academic matters should be avoided; official channels must be used.
  • Posting inappropriate, offensive, or defamatory content about the institute, colleagues, or students will result in disciplinary action.

  Privacy & data protection

  • Personal details of students, staff, or faculty must not be shared without consent.
  • Photos and videos taken within the institute premises must not be posted without proper authorization.
  • Unauthorized recording of lectures, discussions, or confidential meetings and sharing them on social media is strictly prohibited.

  Enforcement & violations

  • The institute reserves the right to monitor social media activities concerning Capsitech.
  • Any violations of this policy will be reviewed by the disciplinary committee. Actions may include:
    1. Formal warning
    2. Temporary suspension
    3. Permanent expulsion (for students) or termination (for staff)
  • Legal action may be taken in cases of serious offenses involving defamation, threats, or breach of confidentiality.

  Policy review & amendments

  • This policy is subject to periodic review and updates as needed.
  • All members of the Capsitech community must stay informed and comply with any policy changes.

  By using social media platforms in relation to Capsitech, you acknowledge and agree to adhere to this policy. Failure to comply may lead to disciplinary action as determined by the administration.

• Refund Policy

  

  At Capsitech Institute of Technology, we are committed to delivering the highest standards of academic and professional development. Our operational, instructional, and administrative resources are allocated at the time of admission or enrollment, which necessitates a clear and consistent refund policy.

  All decisions pertaining to refunds are subject to the sole discretion of Capsitech Institute of Technology. The Institute reserves the exclusive right to evaluate, approve, or deny any refund request based on its internal policies, resource considerations, and academic regulations.

  This includes, but is not limited to:

  • Registration fees
  • Tuition and training fees
  • Examination or certification charges levied by the university

  Acknowledgment of Policy

  By completing payment or registration, students and stakeholders acknowledge that they have read, understood, and agreed to this No Refund Policy in full.

  Exceptional Situations

  Capsitech Institute of Technology acknowledges that unforeseeable and extraordinary personal situations may arise. In such rare instances, a Refund Review Committee shall be constituted to evaluate the request.

  All such requests will be reviewed on a case-by-case basis, and the Committee’s decision-based on the nature of the situation, resource allocation, and academic progression-shall be final, discretionary, and binding. Students facing such challenges are encouraged to contact the support team to explore flexible academic alternatives, where feasible.

  © 2013 - 2025 Capsitech Institute of Technology. All Rights Reserved.

• Privacy Policy

  

  Capsitech Institute of Technology

  We, at Capsitech Institute of Technology, fully acknowledge the importance of your privacy and understand that you value the manner in which your personal data is collected, used, and shared. We are committed to safeguarding the information you entrust to us by adhering to clearly defined policies and procedures, ensuring transparency, accountability, and security in all aspects of data processing.

  Applicability and Introduction

  This Privacy Policy applies to all websites, web portals, applications, and digital services operated by Capsitech Institute of Technology. The term "Identifiable Information" refers to any data that can be used, directly or indirectly, to identify an individual.

  References to “we”, “us”, or “our” throughout this document pertain to Capsitech Institute of Technology.

  Our Fundamentals of Data Protection

  • Transparency: All our processes related to data collection and processing are executed in a transparent manner, ensuring clarity for every stakeholder.
  • Security: We adopt robust security protocols to safeguard your personal data at every stage. Data integrity and protection are at the core of our digital and operational framework.

  Personal Data

  "Personal Data" encompasses any information relating to an individual who can be directly or indirectly identified by reference to such data. This includes information voluntarily provided by users on our platforms and data collected through automated mechanisms. This definition is in accordance with the Data Protection Act 1998, and where applicable, the General Data Protection Regulation (EU Regulation 2016/679).

  Collection of Data

  We may collect information through the following means:

  1. Information Provided Directly by You:

  This includes data submitted by you through forms, registration portals, surveys, blog subscriptions, event sign-ups, or social media interactions.

  2. Information Collected Automatically:

  Upon visiting our website, certain technical information is collected automatically. This may include:

  • IP address
  • Browser type
  • Device identifiers
  • Geolocation data
  • User activity on site
  • Cookies and related technologies

  3. Information Received from Third Parties:

  We may receive supplementary data from publicly available sources, academic affiliates, or verified partners to ensure completeness or accuracy of your profile.

  Use of Data

  We collect and process your personal information only for legitimate and lawful purposes, which may include the following:

  • To establish or maintain contact with you;
  • To fulfil our contractual or pre-contractual obligations;
  • To ensure compliance with regulatory or institutional requirements;
  • To pursue our legitimate academic and operational interests, provided these are not overridden by your data protection rights.

  Specifically, your data may be used for:

  • Delivering requested academic or support services
  • Sending service-related communications or updates
  • Responding to queries or feedback
  • Sending event announcements, newsletters, or promotional materials (subject to consent)
  • Improving site performance and user experience
  • Developing new tools and features
  • Ensuring platform and user security

  Information Sharing and Disclosure

  We do not sell, rent, or disclose your personal information to any third party for commercial gain. However, in specific and lawful circumstances, your data may be shared as outlined below:

  • Service Providers: We may share data with vendors and partners who perform services on our behalf (e.g., cloud hosting, analytics, CRM systems), bound by strict confidentiality agreements.
  • Legal or Regulatory Bodies: In cases where disclosure is required by applicable law, regulation, legal process, or governmental request.
  • With Your Consent: Where you have explicitly authorised us to do so.

  Email Integrations

  We offer the option to integrate your institutional or personal email accounts (such as Gmail or Outlook) to streamline communication within our platforms. This enables sending and receiving emails through Capsitech’s application interfaces without altering your original email settings. We do not access or store email credentials or settings.

  GDPR Compliance

  Capsitech Institute of Technology operates in full compliance with the General Data Protection Regulation (GDPR). In instances where personal data is transferred outside the European Economic Area (EEA), we ensure that such transfers are carried out only to jurisdictions offering adequate levels of data protection, with appropriate legal safeguards in place.

  Sharing of Data

  In select cases, your data may be shared with:

  • Third-party service providers and collaborators facilitating website functionalities or academic operations.
  • Courts, regulators, or law enforcement authorities where legally mandated.
  • Other individuals or entities only when you have granted explicit permission.

  International Data Transfers

  Certain data transfers may occur across borders for operational, technological, or academic purposes. Where such transfers occur, we ensure compliance with applicable international data protection laws and adopt adequate contractual and technical safeguards to protect your information.

  Data Security

  Security is of paramount importance to us. We employ a combination of technical safeguards and organizational measures, including but not limited to:

  • Data encryption
  • Access control mechanisms
  • Secure servers and firewalls
  • Staff training on data privacy

  To report a security concern or obtain further information, you may contact us at admissions@capsitech.com.

  User Rights

  In accordance with applicable data protection laws, users are entitled to the following rights:

  • Right to Access: You may request access to the personal data we hold about you.
  • Right to Rectification: You may request correction of inaccurate or incomplete data.
  • Right to Erasure: You may request deletion of your data under specific circumstances.
  • Right to Restrict Processing: You may request us to limit the use of your data.
  • Right to Object: You may object to processing based on legitimate interests or direct marketing.
  • Right to Withdraw Consent: Where processing is based on your consent, you may withdraw it at any time.

  To exercise any of these rights, please email us at admissions@capsitech.com.

  Policy Updates

  This Privacy Policy may be revised periodically to reflect regulatory changes or updates to our internal practices. Any substantive changes will be communicated to you via our website or registered email. We encourage you to review this policy periodically to remain informed about how your information is protected.

  Contact

  For questions, concerns, or suggestions regarding this Privacy Policy, please reach out to us:

  Capsitech Institute of Technology

  Email: admissions@capsitech.com

  Capsitech Institute of Technology is committed to fostering a safe and trustworthy environment for all users. We thank you for placing your trust in us.

• Conveyance Facility Policy for Interns at Capsitech

  

  Purpose

  The purpose of this policy is to provide guidelines that our interns should acknowledge whilst making use of the conveyance facility provided by the Company.

  Applicability

  This policy is applicable to all the interns of the company who make use of the cab service facilities provided by the third-party service providers appointed by the Company.

  A Third-Party Service

  The company provides the cab facility by appointing a third-party service provider who is licensed to provide the transport service. Company, therefore, is not responsible for any inconveniences that may arise during the journey. Whilst we undertake every measure into consideration to ensure utmost safety of the interns, we declare that the final responsibility is of the service provider and not of the company.

  Code of Conduct

  • It is important for everyone to maintain the professional decorum whilst travelling. We always carry the brand name of Capsitech with us even when we are outside the campus.
  • AttendWhile we expect the service providers to be considerate, we do not entertain any kind of delay in boarding the bus. Ensuring timeliness is a part of our job and we expect all the interns to abide by it.ance
  • Consumption of any kinds of drug, alcohol or any other intoxicant is strictly prohibited and if reported, the concerned intern shall be terminated without any notice or warning. If the driver is suspected to be under the influence, the same shall be instantly reported.
  • Commenting on any individual, or passing lewd comments, or committing any act that may be considered as a sexual offence would lead to immediate termination and the actions taken may include the legal aspect as well.
  • You are advised not to carry any stranger in the cab(s) during the travel. If the facility provider makes any such request, the same should be denied and reported to the management without any delay.
  • Use of reverent language is expected from everyone while addressing the service providers, drivers, helpers, etc.

  Liability

  • The passengers will be responsible for their belongings, and the company shall not be liable for any loss or damage that may arise during the travel.
  • The company shall not be liable to make any alternative travel arrangement for you if the bus is missed due to any reason.
  • Company is not responsible for the proper functioning of the vehicles, and this shall be entirely by the service provider’s concern.
  • The interns are advised not to share any information about their internship, professional, or personal lives with anyone. The company does not authorize any driver(s), helpers, or any other person to get any sort of information, and hence, the liability of such information’s misuse shall be on the interns.

  The company is not responsible for any mishappening/ accident/ or any loss to any intern or their property. Any claims in that regard should be settled with the service provider/ insurance company/ or respective body.

  Discontinuation of Cab Facility

  Interns who wish to discontinue the cab facility must inform the team at least 15 days in advance via email at admissions@capsitech.com, ensuring this is done before the end of the current month.

  If the discontinuation request is made immediately or in the middle of a month, full cab charges for the entire month will be deducted. No pro-rata adjustments will be considered in such cases.

  Raising Complaints/ Queries/ Feedback

  The interns are free to complain or inquire or provide feedback regarding the service providers and the same shall be taken into consideration by the management. For any such communication, feel free to write us at admissions@capsitech.com